Conference Policies

Policy on Respectful Dialogue

ISBBB 2018 is committed to a positive conference environment dedicated to excellence, equity and mutual respect. We welcome a wide diversity of participants from industry, government and academia. We encourage all attendees to keep dialogue courteous and criticism constructive. We encourage a lively and respectful debate of ideas. However, personal criticisms will not be tolerated. 


Policy on Social Media Use

ISBBB 2018 encourages the use of social media before, during and after the conference and we invite you to blog, tweet, or Instagram your experience of the conference. 

We ask that you adhere to the following guidelines for social media use:

  • Refrain from sharing information when a speaker specifically requests that information NOT be shared;
  • Refrain from taking photographs when a presenter requests that their work not be photographed;
  • Be respectful of presenters and try to limit social media use during presentations;
  • Use the hashtag #isbbb2018 to discuss the conference on social media;
  • Communicate your thoughts and ideas about the conference in a respectful manner, keeping any criticism constructive; and
  • Do not engage in rudeness.


Refund Policy

Refunds of registration fees will be made in extenuating circumstances (illness, bereavement, etc.) at the discretion of the conference planning committee. The deadline for requesting a refund of registration fees are:

  • By May 31, 2018 – full refund of registration fees, minus administrative fee ($32.50 CAD). 
  • Between June 1, 2018 and June 30, 2018 – partial refund for 50% of registration fees, minus administrative fee ($32.50 CAD).
  • July 1, 2018 and later – no refund. Requests for refund consideration submitted after this date will be dealt with on a case-by-case basis. 


Policy on Abstract Submission

Participants may submit up to TWO abstracts through our abstract submission page. Please note that each registrant may be selected for only one oral presentation and/or only one poster presentation.  

The Technical Committee will select submissions for oral or poster presentations. In some cases, one oral and one poster presentation may be approved.

Submissions will be reviewed by the Technical Co-Chairs Committee and participants will be informed of the outcome of their submission in due course of time. 


Poster Competition Policy

All presenters are welcome to participate in the poster competition in three different categories: undergraduate, graduate, and senior researchers. Winners will be chosen from each category. 

Student posters that are presented on their behalf by a non-student colleague or advisor will not be considered eligible for prizes.


Photography and Filming

Parts of ISBBB 2018 will be photographed, filmed, or recorded for historical purposes. As a guest or presenter, you may be photographed, filmed, or recorded during the presentation of your session and/or while you are taking part in the conference. Photographs and recordings may be used for informational and promotional purposes, including on websites, social media, or any other purpose by ISBBB and its partners. Please note that no sessions will be recorded in their entirety without further consent from the session presenters. 

By registering for ISBBB 2018 and by entering the event premises, you give consent to the use of your photograph, likeness and video or audio recordings in which you appear, whole or in part, without restriction or limitation, for any educational, promotional or distribution purpose. 

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